Cutting-edge technology is slowly making its way to the boardroom, with more and more directors swapping cumbersome paper board packs for iPads. But what are the benefits of introducing paperless board books and how secure is it to distribute confidential information electronically?
Paperless board books offer a way to reduce unnecessary procedures and streamline the board’s communications and work processes. They improve information flow to and among board members, in spite of director’s increasing time and travel commitments.
Paperless board books support the Board and meeting organisers through:
• Increased efficiency in producing and distributing board books.
• Increased efficiency in scheduling and rescheduling meetings.
• Increased security, including protection for confidential board books and built?in safeguards to prevent accidental email transmissions. The meeting organiser can remotely delete documents and emails completely without lingering copies.
• Instant access to the most up-to-date information. Sensitive documents can be delivered at any time to board members who are traveling. Meeting materials, communications, policies, bylaws, and archives can be accessed within a highly reliable, secure solution. Urgent communications can be transmitted securely during a time limited crisis or opportunity.
The beauty of introducing such meeting and document collaboration software means that all the above benefits are delivered in one single tool for the board members and administrators.
Whether directors are traditional or progressive, most will be acquainted with iPad technology and, through the intuitive navigation, will find them very easy to use. Once they have received comprehensive training, they will see that paperless board books really can help save a business time, resources and costs of collation and distribution, not to mention the carbon-friendly way of reading papers.
For more information on how you can introduce paperless board book software such as BoardPad, download the brochure or simply contact us to schedule a demonstration.