The advantages of paperless meetings

The use of tablets and portable devices is becoming commonplace in the majority of offices; however, many board meetings are still heavily reliant on paper-based board packs.

Below are a few benefits of embracing paperless meetings:

Meeting administration

Meeting organisers can use templates and dashboards highlighting all of the required steps that need to be completed for the efficient running of the board meeting.
When organising a paperless meeting, through the use of a board portal, Administrators can upload all of the required information and documents to the meeting. This allows all of the board members access to all the information they need through their tablets from any location.
Amendments can be made right up until the meeting is held, with Administrators just uploading the amended document, syncing with the board members devices, ensuring everyone is up to date so they all have the latest information to form their decisions and actions.

Agendas

Creating agendas is simplified with any updates or tasks being clearly listed and assigned to the relevant participants. If your agenda items require a reshuffle, this can easily be done with drop and drag functionality.

Actions

Decisions and actions can easily be recorded within a paperless board meeting portal that all the attendees can access and view through their devices. Allowing attendees to look back at previous paperless meetings allows meeting organisers the ability to streamline the preparation process and ease the administration tasks required to run a meeting.

Resolutions

Resolutions help board members quickly and confidentially record their vote, from any location, online or offline. Meeting organisers are able to control the document delivery and the voting process allowing them to issue draft versions and indicate when the votes are due and then collate the results.

Additional documents (Reading Room)

Reading Rooms provide a centralised hub for all documents, for both company wide and individual distribution and collaboration. This allows directors to access additional documents that are not part of the board pack to help them make more informed decisions. They are able to annotate, share and mark as favourites so they can go back a read them at a later date. The Reading Rooms are all encrypted ensuring a high level of security.

For more information about how paperless meetings could benefit your company and how BoardPad and Connect can assist your meeting organisers, please contact us today.