The idea of a paperless boardroom is a welcome idea for some however, others have their concerns. Moving away from the hassles of overwhelming paperwork to a digital system will make meetings a lot simpler, but some board members may be uncomfortable embracing new technology. Paperless boardrooms may soon be the industry standard so here is a look at the idea and whether it can work in the long run.
Efficiency and financial savings
By replacing paper board packs with digital devices like the iPad or Windows Surface, the boardroom practices can become less complicated with quicker access to more information for the board members. Many industries have been able to save time as well as reduce costs through a significant reduction in paper collation and expenses with digital software such as BoardPad, examples can be found in our case studies section. Having a digital device allows board members to carry documents securely into the boardroom whilst giving company secretaries control over the document distribution and meeting process.
Unfamiliarity could be a concern
An obvious advantage of moving away from paper to digital devices is that there will be no heavy paper board packs to carry to and from the boardroom with the potential of being lost leaking sensitive information. Most board members know the advantages, many are still unfamiliar with the technology leading to a resistance that can prevent many boardrooms becoming paperless. When introducing new technology to the boardroom, make sure there is enough training and practice prior to your first paperless meeting, to ensure smooth operations.
Commitment is key
With commitment, boardrooms can become entirely paperless. Organisations should highlight the advantages of a paperless boardroom and make them obvious to the board members and company secretaries. A secure and cost-efficient environment that digital devices create are plus points that will certainly appeal to the board.
By moving away from paper and to a digital solution the boardroom experience can be better than it currently is.
For more information on how you can move to a truly paperless boardroom, please download a brochure or contact us to discuss how BoardPad can help you digitalise your boardroom experience.