Top tips toward a paperless boardroom – stress your problems
Welcome to Part Five of Top Tips Toward a Paperless Boardroom: A practical guide to help you convince your board to run paperless meetings.
So far we’ve learned to encourage directors to use the application rather than ask if they would consider a paperless solution and to highlight the benefits of using it which are all about making their life easier. You can also mention the problems that you face as Company Secretary when compiling and delivering paper packs.
Stress your problems
Working problems: If something makes your life easier, you are more inclined to use it, so when talking to your directors about BoardPad try and focus on how it can make your working life easier for you and the benefits this will have on other areas. If you are spending less time completing board packs you will have time to manage more for them.
Always up to date: By using a paperless meeting solution such as BoardPad, company secretaries can control the information that directors need when they view it. No urgency to chase anyone for the latest papers or updates, no more bulky papers to courier. In addition, BoardPad has a personal folder for a director which contains information accessible only by them and meeting organisers. So you have a space to store travel and HR information and other personal documents for directors to access instantly, anytime, anywhere. This means the easier management of getting directors to the right place with the right information.
Clean and tidy: With a paperless meeting solution there is no need to place hundreds of multi-coloured sticky indicator tags on any papers. BoardPad provides simple navigation between agenda items and relevant documents, using the search function or annotation tag, means you can jump from paper to paper with complete ease, making the finding of notes and cross referencing of items simple. With BoardPad, directors can record verbal notes, making written ones redundant and saving even more time!
This and other top tips should help get your directors thinking seriously about using a paperless meeting solution such as BoardPad and so make your life easier and more productive.
With a global portfolio of clients who have successfully adopted BoardPad, you are in good hands.
Please don’t hesitate to contact us should you require further information on BoardPad or need help in moving towards a paperless boardroom.