During board meetings, the board of directors require access to large amounts of sensitive and confidential data in order to make informed decisions. The information contained within the board packs can be at risk if the papers are misplaced, lost or stolen. Implementing board meeting software can mitigate the risk and safeguard against such an incident.
Paper-based board packs are very easily accessed in comparison to secure encrypted data stored within a tablet, computer or laptop; these have additional layers or security such as passwords and a PIN code to prevent unwanted access.
If your device with your board meeting software is misplaced or stolen, you are able to remotely delete the content from previous meetings and any additional information stored within the software. Another advantage over paper is traceability. With some devices having built-in GPS, you are able to track the device and remotely lock it to stop any undesirable access to your confidential documents.
Cyber Security is a question that is often raised when looking to invest in board meeting software. Any vendor of board software should provide multiple security measures with strong password policies, data encryption, segregated data using HTTPS and configurable server-side IT policies to prevent unwanted access to your vital information. An option to choose whether you would like your data to be hosted or self-hosted to suit your organisation’s individual IT policy, is also key.
For more information about BoardPad or how a digital board portal can help your organisation lower risk, please contact us today.