Can boardrooms be truly paperless?

The hassles of overwhelming paperwork paved the way for the idea of a paperless boardroom. Very soon, that could become an industry standard. Whilst some are rejoicing over the idea of a paperless boardroom, others express concerns about it. Moving away from paper will certainly make meetings a lot simpler, but not all board members are comfortable embracing the new technology. Here is a look at the idea and a note on whether it can work in the long term.

The boardroom is where traditional practices live on

The corporate world has embraced technology in many ways. Going green, tops the priorities list of initiatives that companies wish to incorporate in their existing technology. Many companies are moving toward a paperless office while some still continue with paper filing systems. Getting rid of paper-based content distribution practices is not easy, especially in boardrooms where traditions are deep-rooted. Along these lines, it can be a challenge even for the most technologically advanced companies to help more traditional staff to convert to a contemporary means of accessing board packs.

Eliminating paper cuts costs and saves time

The boardroom can become a less complicated place with more access to information provided to board members by replacing paper with digital devices like the iPad or Windows Surface. A range of industries have been able to save a great amount of time, as well as reduce costs by replacing their paper procedures with digital software like BoardPad, examples can be found in our case studies section. The iPad enables board members to carry secure documents into the boardroom whilst giving company secretaries a great deal of control over the meeting and document distribution process.

Unfamiliarity could be a concern

The immediate advantage of moving from paper books to digital devices is that there will be no paper to carry and transport from and to the boardroom. While most board members know and admit the fact, many are still wary of the unfamiliar; this being the major hurdle that prevents paperless boardrooms from becoming a reality.

Commitment is key

Boardrooms can become entirely paperless, but it needs commitment. Companies should make the advantages of a paperless environment obvious and highlight them to the board members and company secretaries. Cost efficiency, combined with the secure environment that digital devices can create for transfer of documents, will certainly be the plus points that will appeal to the board.

The boardroom experience can get a lot better than it currently is, by moving from paper to digital devices. All that companies need to do is to take the first step by bridging the gap between the traditional practices and the digital experience.

For more information on how you can move to a truly paperless boardroom, please download a brochure or contact us to discuss how BoardPad can help you digitalise your boardroom experience.